Annual Parish Council meeting minutes 12.5.25
MINUTES OF THE ANNUAL MEETING OF WIGTOFT PARISH COUNCIL HELD ON 12th May 2025
Present: Cllr S Baxter; Cllr. S. Collingwood; Cllr. B. Leggott; Cllr. S. Smith; Cllr. K. Redhead; Cllr I. Mills. Apologies received from Cllr Brigham. Please see minutes of monthly meeting.
Also Present: None.
The outgoing chair, Cllr Sandra Brigham asked Cllr Baxter to read out the following before the meeting started.
Cllr Sandra Brigham, Chairperson’s Comments for meeting Monday 12th May
Good evening everyone. Firstly I would like to thank Steve for chairing tonight's meeting in my absence. Secondly I would like to express my sincere thanks to Ann for all the support she has given to me over the past 2 years since I have been chairperson. Knowing very little at the beginning it was very much appreciated having her sat by my side guiding me through all manner of procedure and actions that needed to be worked within.
This support has continued throughout the last two years alongside and including the other councillors.
Thank you to you all and look forward to working with the new appointed chair at the next meeting.
Sandra
Vice Chair Baxter opened the meeting at 19.30.
001/25 To elect the Chairperson for the coming year
Cllr Leggott proposed Cllr Mills for the role of Chairperson. Cllr Collingwood seconded the proposal. Cllr Mills was voted in unanimously and confirmed his acceptance as Chairperson for the coming year.
002/25 To arrange to receive the acceptance of office forms from the Chairperson and to hand over the sealed envelope containing passwords relating to the operation of the administration of the Parish Council.
The acceptance of office for the role as Chairperson was signed by Cllr Mills and countersigned by the clerk. The clerk handed the sealed envelope containing the passwords to Cllr Mills.
003/25 To elect the Vice Chairperson for the coming year
Cllr Leggott proposed Cllr Baxter for the role of Vice Chairperson. Cllr Mills seconded the proposal. Cllr Baxter was voted in unanimously and confirmed his acceptance as Vice Chairperson for the coming year.
004/25 To arrange to receive the Acceptance of Office form from the Vice Chairperson.
The acceptance of office for the role as Vice Chairperson was signed by Cllr Baxter and countersigned by the clerk.
005/25 To review and adopt the 2025 updated version of the Standing Orders and Financial Regulations.
The clerk had reviewed the new version of the Standing Orders and Financial Regulations and sent them to Councillors to read prior to the meeting. It was resolved to adopt the new 2025 version of the Standing Orders and Financial Regulations. ACTION: Clerk to update the website,
006/25 To review the renewal received for the insurance policy for all insurable risks and to consider other options. Renewal due on 1.6.24, renewal price £511.21.
The existing 3 year deal comes to an end on 31.5.25. Clear Councils, the brokers, had sent a new offer from Ecclesiastical Insurance for £511.21 plus £50 admin fee. A quote had been received from Zurich at £536 and the clerk has been trying to obtain a 3rd quote from Gallaghers. Despite several emails and phone calls, no quote had been received. A quote was requested from CAS Ltd but they advised that they could not provide a competitive quote for us this year. Insurance for Parish Councils is a specialised policy and there is only a small amount of insurance companies who can offer this type of policy. The clerk advised Council that she needed to make further enquiries about the two quotes received as the cover being offered did not appear to be as comprehensive as the old policy. It was resolved that the clerk should obtain the required information about the cover and advise Councillors by email. It was also resolved that if either or both of the two policies quoted can confirm the cover required, the cheapest quote would be taken up i.e. Ecclesiastical at £511.21. This will be confirmed by email to Councillors and ratified at the next meeting.
007/25 To review the Council’s subscription to Lincolnshire Association of Local Councils.
It was resolved to continue to be a member of the Lincolnshire Association of Local Councils.
008/25 To review the Council’s bank mandate.
It was resolved that no changes to the mandate were needed at this time.
009/25 To confirm regular payments from the Council’s bank account.
The clerk had circulated a list in advance of the meeting and it was resolved that all payments on the list are confirmed as in order to be paid monthly.
- £35 per month, Clerk use as home as office.
- Clerk salary and PAYE.
- £11.99 per month ex vat HP Instant Ink.
- £18 per month, Abbey Payroll Service
- Smarty Mobile monthly plan £6 per month.
- Lloyds Bank monthly bank charges £4.25.
010/25 To review the Risk Management document.
It was resolved to confirm that the existing Risk Management document should be readopted. The clerk advised Council that she had recently discovered a different version of this document and would review it and report back at the next meeting. ACTION: Clerk to publish the current document on the website.
011/25 To approve the use of BACS/CHAPS/INTERNET BANKING to make payments from the Parish Council’s bank account.
It was resolved to approve the use of BACS/CHAPS/INTERNET BANKING to make payments from the Parish Council’s Bank Account as per the Financial Regulations of the Parish Council.
012/25 To review the Council’s expenditure incurred under s. 137 of the Local Government Act 1972 or the general power of competence.
The clerk advised Council that for the financial year 24/25, no S137 payments had been made.
The Chairman closed the Annual Meeting at 20.00 and announced that the usual monthly meeting would now start.