August 2024 meeting. Date moved to 31.7.24.
MINUTES OF THE MEETING OF WIGTOFT PARISH COUNCIL HELD ON the 31st of July 2024.
Present: Cllr S Brigham; Cllr S Smith; Cllr K Redhead.
Chairperson’s remarks – the Chairperson thanked Cllr Leggott for mending the bench in the Wildlife Garden.
Public Forum – none.
050/24 To receive apologies and reasons for absence. Apologies and reasons for absence were received from Cllrs Leggott, Mills and Collingwood. Cllr Baxter was not in attendance. It was resolved to accept the apologies and reasons for absence received. County Cllr M Brookes and Borough Councillor J Cantwell sent their apologies.
051/24 To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest not previously recorded on Member’s Register of Interests – none given.
052/24 Notes of the meeting held on 1.7.24 to be confirmed and signed as minutes.
The above notes were agreed and signed as minutes by Cllr Brigham. It was resolved to accept the notes as minutes.
053/24 Financial matters: Accounts due for payment for August and budget figures year to date. To hand over the bank reconciliation from 1.4.24 to 30.6.24 to Cllr Smith for checking.
|
Details of Payment |
Amount ex vat |
Vat reclaimable |
VAT not reclaimable |
|
|
15.7.24 |
Pay |
277.26 |
|
|
|
15.7.24 |
PAYE |
69.40 |
|
|
|
15.7.24 |
Clerk use of home as office |
35.00 |
|
|
|
31.7.24 |
Payroll Services |
18.00 |
|
|
|
16.7.24 |
Stationery |
8.01 |
0.40 |
|
|
28.6.24 |
Training new Councillor |
30.00 |
6.00 |
|
|
6.7.24 |
Printer Ink |
9.99 |
2.00 |
|
|
23.4.24 |
Sticky labels |
5.82 |
1.17 |
|
|
TOTAL |
|
453.48 |
9.57 |
|
|
RECEIPTS |
|
|
|
|
|
8.7.24 |
Drainage rates from tenant |
74.20 |
|
|
|
22.7.24 |
VAT refund |
424.37 |
|
|
|
TOTAL |
|
498.57 |
|
|
It was resolved to agree the payments schedule and the budget figures ytd. ACTION: Clerk to make payments and add budget to website The bank reconciliation was handed to Cllr Smith.
054/24 Planning: None
055/24 Correspondence received since the 1st of July Meeting.
8.7.24 Newsletter Boston Neighbourhood Policing Team Emailed to Councillors 23.7.24
12.7.24 LALC fortnightly enews. Emailed to Councillors 15.7.24
17.7.24 Call Connect newsletter Emailed to Councillors. Link on Facebook to our website. 23.7.24
18.7.24 Lincs/Notts Air Ambulance Newsletter Emailed to Councillors 23.7.24
18.7.24 API Newsletter Emailed to Councillors 23.7.24 ``
23.7.24 Safer Together Team Newsletter Emailed to Councillors, added to website and Facebook 23.7.24
**NALC is short for National Association of Local Councils; **LALC is short for Lincolnshire Association of Local Councils; **BBC is short for Boston Borough Council; ** LCC is short for Lincolnshire County Council.
056/24 Councillors’ Reports
Cllr Brigham – there is an overgrown hedge opposite the Parish Council Noticeboard ACTION: Clerk to contact the owner.
057/24 Borough and County Councillors reports – County Councillor M Brookes had sent a message to say that the Market Place does belong to the County Council highways and they have now issued a job to repair the road surface with the jet patcher.
058/24 Clerk’s report
The payment for the drainage rates for the current year has been received from the tenant of the land.
The “parcel pick up points” proposal has been considered by the Village Hall committee. I have registered their interest ready for when more information is known.
I have spoken to our new contact at the Borough about ordering LED lamps to replace the old ones. I am waiting for confirmation of the price. Price now confirmed and no change at £350 each, total £3150. Resolution to spend 107/23. My contact at the Borough is away until 30.7.24.
VAT return for 1.4.24 to 30.6.24 submitted for £424.37. Refund received.
The grass cutting contractors will cut the grass in the playing field weekly until the end of August and then review the frequency of the cuts.
059/24 To review the play area inspection for July undertaken by Cllr Brigham and decide if any actions are needed. The August and September inspections to be undertaken by Cllrs Collingwood and Mills, respectively. To discuss the offer from Wicksteed Leisure for an annual playground inspection at a cost of £150 or £205 accompanied. To discuss the cutting of the Wildlife Garden.
It was resolved to accept the quote for the playground inspection, to obtain a quote from a local contractor for the annual cut of the Wildlife area and that no actions were required from the play area inspection. ACTION: Clerk to order inspection and obtain quote for next meeting.
060/24 To consider the two estimates for the work on the trees in the playing field, £1500 and £2000.
Following a discussion it was resolved that 2 or 3 Councillors should inspect the trees and report back at the next meeting. ACTION: Agenda item next meeting.
061/24 To discuss the replacement of the noticeboard.
The clerk advised Council that a similar type of noticeboard to the existing one would be the most suitable. It needs to have 2 doors and be lockable with the Parish Council’s name on the top. Details of suitable boards will be sent out prior to the next meeting for further discussion. ACTION: Clerk to send out details prior to the next meeting and add to the October agenda.
062/24 To further discuss the potential purchase of a wheelie bin for the lay by opposite the Council Houses.
Following receipt of feedback from the village litter pickers, it was resolved to find out about the possibility of installing a “tyre bin” on the layby. ACTION: clerk to research.
063/24 To discuss the rejection of the grant application for a Speed Indicator Device.
The Lincolnshire Community Foundation sent the following information. “The Panel reviewed your application thoroughly but did not feel that there was sufficient evidence to suggest that the road where the speed detector would be placed, was in an accident hotspot. They recommended that this device may be paid for via the precept”. It was resolved that there would be no further action on this topic for the time being.
064/24 To discuss Cllr Redhead’s request to attend a planning training course via LALC at a cost of £30.
Cllr Brigham advised that Cllr Mills had attended a training session on this subject and has retained a lot of information on this subject. It was resolved that the Council did not feel it was necessary for another Councillor to undertake similar training at this time. Cllr Brigham also suggested that it would be more useful for one Councillor to attend different training courses as appropriate and cascade the information to the rest of the Council. ACTION: Clerk to ask Cllr Mills to forward a copy of the notes to retain and to send a further copy out to Cllr Redhead.
Meeting closed at 20:25. Next meeting 7.10.24 at 19:30.