2026 Agendas

May Agenda 11.5.26 (includes Annual Parish meeting)

 

AGENDA FOR THE ANNUAL MEETING, FOLLOWED BY THE USUAL MONTHLY MEETING

               The current Chairperson to open the meeting.

 

  1. To elect the Chairperson for the coming year.
  2. To arrange to receive the Acceptance of Office form from the Chairperson and to hand over the sealed envelope containing passwords relating to the operation of the administration of the Parish Council.
  3. To elect the Vice Chairperson for the coming year
  4. To arrange to receive the Acceptance of Office form from the Vice Chairperson.
  5. To resolve to close the meeting to hold the 15 minute Public Forum and to reopen the meeting once the Public Forum is complete
  6. Chairpersons remarks.
  7. Apologies for absence and reasons given.
  8. To receive any declarations of interest in accordance with the Localism Act 2011 – being any pecuniary or non-pecuniary interest not previously recorded on the Member’s Register of Interest.
  9. Notes of the last meeting held on the 13.4.26 to be confirmed and signed as minutes by the Chairperson.
  10. To review the Standing Orders and Financial Regulations (no update since the last version adopted). As part of the review of the Financial regulations review, to discuss adding a delegation to the clerk to allow the clerk to make the monthly payments in advance of the monthly meeting where appropriate (payments made second Tuesday of each month).
  11. To review the renewal received for the insurance policy for all insurable risks, year 2 of a three year fixed price agreement of £552.50. Payment due on by 1.6.25.
  12. To appoint annually a lead safeguarding officer or member (in line with the requirements of our Safeguarding Policy).
  13. To review the Council’s bank mandate and to resolve to add another signatory due to a Councillor resignation.
  14. To confirm regular payments from the Council’s bank account.
  1. Clerk salary and PAYE.
  2. £11.24 per month ex vat HP Instant Ink.
  3. £18 per month, Abbey Payroll Service.
  4. £6 per month. Smarty Mobile monthly plan
  5. £4.25 per month, Lloyds Bank charges
  6. £35 per month, Clerk use as home as office.
  1. To review and readopt the Risk Management document.
  2. Ro review and readopt the Publication Scheme.
  3. To review and confirm the Fixed Asset Register.
  4. To approve the use of BACS/CHAPS/INTERNET BANKING to make payments from the Parish Council’s bank account (as required by our Financial Regulations).
  5. To review the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence.
  6. To review and re-adopt a Subject Access Request procedure.
  7. Financial matters:  a) To resolve to accept the accounts for payment for April 2026, to be checked and signed by 2 Councillors at this meeting. b) To review the budget figures for the year to date.  Bank balance £17653.12 as at 4.5.26. c)  To receive the bank reconciliation for 1.1.26 to 31.3.26 from Cllr Leggott. To to confirm the donations agreed at the budget planning on 19.1.26.
  8. Planning: B/26/0175. Proposed single storey rear extension at Borralin, Asperton Road, Wigtoft, PE21 2PJ.
  9. Correspondence received since the April meeting.
  10. Reports from Parish Councillors.
  11. Reports from Borough and County Councillors.
  12. Clerk’s report.
  13. To review and confirm acceptance of the Internal Auditors report.
  14. To sign the Certificate of Exemption relating to the Annual Governance and Accountability Return 2025/2026.
  15. To complete, confirm and sign Section 1 (the Annual Governance Statement) of the Annual Governance and Accountability Return 2025/2026.
  16. To confirm and sign Section 2 (the Accounting Statements) of the Annual Governance and Accountability Return 2025/2026.
  17. To approve the Publication of the Exercise of Public Rights in respect of the Annual Audit.
  18. An update on progress on Co-opting a new Parish Councillor.
  19. a)An update on trees and hedges in general which the Parish Council has responsibility for (requested from previous meeting). b)An update on the installation of the new “no dog fouling” sign and posts in the Wildlife Garden. c)To discuss installing the new sign for the gate in the playing field.
  20. To review the playing field/play area inspection undertaken by Cllr Leggott in conjunction with the annual inspection report.
  21. To retrospectively resolve to agree the purchases as follows: a)a new “no dog fouling” sign for the Playing Field entrance hand gate £86.75 + vat £17.35; b)Internal Auditor cost for 25/26 £150; c)green mould and algae killer £31.62 + vat £6.32 in line with our Financial Regulation 6.8v.