May 2021 Minutes Annual Meeting
MINUTES OF THE ANNUAL MEETING OF WIGTOFT PARISH COUNCIL HELD ON 4th May 2021
Present: Cllr. S. Collingwood; Cllr. P. Craven; Cllr. S. Baxter; Cllr. B. Leggott; Cllr S. Brigham; Cllr S. Smith.
Also Present: Borough Councillor, M Cooper.
001/21 To elect the Chairman and Vice Chairman for the coming year and to arrange to handover the sealed envelope containing passwords relating to the operation of the administration of the Parish Council.
Cllr PC, the outgoing chairman, asked for expressions of interest from the Councillors for the position of Chairman. Cllr PC proposed Cllr BL as the next chairman. This was seconded by Cllr SC. Cllr BL accepted the proposal. It was resolved by a unanimous vote to elect Cllr BL as Chairman. Cllr SS proposed Cllr Brigham as Vice Chairman. This was seconded by Cllr PC. Cllr Brigham accepted the proposal. It was resolved by a unanimous vote to elect Cllr Brigham as Vice Chairman. ACTION: Cllrs Leggott and Brigham to complete their acceptance of office forms and forward to the clerk for countersigning.
002/21 To arrange to receive the acceptance of office forms from the Chairman and Vice Chairman
See above action re acceptance of office forms.
003/21 To review and adopt the Financial Regulations and any amendments required
The Financial Regulations were reviewed and minor amendments made. It was resolved to accept the revised Financial Regulations, including the reapproval of use of payments being made via on line banking. ACTION: Clerk to post the updated copy on the website.
004/21 To review the renewal received for the insurance policy for all insurable risks (year 2 of a 3 year agreement)
It was resolved that there were no amendments needed and to renew the policy.
ACTION: Clerk to renew the new policy by the 1st June 2021.
005/21 To review the Council’s subscriptions to Lincs Association of Local Councils
This is the only current subscription which has already been paid for this year. It was resolved to continue with the subscription.
006/21 To review the asset register.
The clerk advised that the only change was the replacement of the old sign in the playing field for a new one which
resulted in a change of amount from £94 to £115. It was resolved to accept the updated asset register.
007/21 To reconfirm regular payments from the Council’s bank account.
The clerk advised that the only regular payments made are for the HP instant ink cartridges for the printer and the monthly payments to the clerk for the use of home as office. It was resolved to continue with these regular payments.
008/21 To review the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence.
The Clerk advised the Council that the maximum amount which could be spent under the above Act for 2021/22 is £8.32 times the number registered on the Voters Roll. This equates to £3211.52. The budget set for the year 2021/22 is £650.
The Chairman closed the Annual Meeting at 19.55 and announced that the usual monthly meeting would now start.