Annual Meeting May 2023 DRAFT MINUTES
MINUTES OF THE ANNUAL MEETING OF WIGTOFT PARISH COUNCIL HELD ON 16thMay 2023.
Present: Cllr. S. Collingwood; Cllr. S. Baxter; Cllr. B. Leggott; Cllr. S. Smith; Cllr. K. Redhead.
Also Present: Borough Councillor, D Brown.
001/23 To confirm the election of Councillors B Leggott; S Brigham; S Smith; S Collingwood; S Baxter; I Mills and K Redhead by receipt of signed and witnessed Acceptance of Office Forms.
Signed and witnessed forms received by Clerk.
002/23 To elect a Chairman and Vice Chairman for the coming year and to arrange to handover the sealed envelope containing passwords relating to the operation of the administration of the Parish Council.
Cllr B Leggott, the outgoing chairman, asked for nominations from the Councillors for the position of Chairman. Cllr Leggott proposed Cllr S Brigham as Chairman. This was seconded by Cllr S Baxter. It was resolved by a unanimous vote to elect Cllr Brigham as Chairman for the next year. Cllr Collingwood proposed Cllr Baxter as Vice Chairman. This was seconded by Cllr Smith. It was resolved by a unanimous vote to elect Cllr Baxter as Vice Chairman. The sealed envelope will be handed to Cllr Brigham at the next meeting to retain for the next year.
003/23 To arrange to receive the acceptance of office forms from the Chairman and Vice Chair
The acceptance of office for the Vice Chair was signed by Cllr Baxter. It was resolved that Cllr Brigham should sign the acceptance of office as Chairman at the next meeting. Vice Chairman Cllr Baxter took over as Chair of the meeting from this point.
004/23 Public Forum - to resolve to suspend the meeting for a maximum of 10 minutes for the Public Forum.
As no members of the public were present, it was not necessary to suspend the meeting.
005/23 To receive apologies and reasons for absence.
Apologies were received from Cllr Brigham and Cllr Mills. It was resolved to accept their apologies and reasons for absence. County Councillor M Brookes sent his apologies.
006/23 To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interests not previously recorded on Member’s Register of Interests.
There were no declarations.
007/23 To confirm the notes from the Annual Meeting held on 9.5.22 to be signed by the Chairman as minutes.
The notes were signed and confirmed as minutes. It was resolved to accept the notes as minutes. ACTION: Clerk to post minutes on website.
008/23 To confirm to renew the insurance policy for all insurable risks (year 2 of a 3-year agreement) at a cost of £409.42.
It was resolved to renew the insurance policy and a cost of £384.42 plus a £25 renewal fee to cover the period 1.6.23 to 31.5.24. ACTION: Clerk to make payment by the 31.5.23.
009/23 To confirm the Council’s approval to continue to make payments by BACS via online banking.
It was resolved to continue to make payments via online banking.
010/22 To review the Records Retention Policy.
The clerk advised that there were no changes to the policy needed. It was resolved to accept the policy wording for a further year.
011/22 To confirm any regular payments from the Council’s bank account.
The clerk advised that the regular payments made are Clerk home as office £30 per month; clerk salary and PAYE; HP Instant Ink, £8.32 per month and Abbey Payroll Services £18 per month. It was resolved to continue paying these regular payments.
012/23 To review the Council’s bank mandate.
It was resolved that, as there are currently four signatories on the bank mandate, no changes need to be made.
013/23 To review the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence.
The Clerk advised the Council that the maximum amount which could be spent under the above Act for 2022/23 is £8.82 times the number registered on the Voters Roll. This equates to £3281.04. The budget set for the year 2022/23 was £650 and total spend was £893.15.
The Vice Chairman closed the Annual Meeting at 19:40 and announced that the usual monthly meeting would now start.