2023 Parish Council Meeting Agendas

Dear Councillor

You are hereby summoned to attend the Annual Meeting of Wigtoft Parish Council, which will be held on Tuesday 16th May 2023 commencing at 19:30. The business to be dealt with at the meeting is listed in the agenda. The Annual meeting will be followed by the usual monthly meeting. The business to be dealt with at the monthly meeting is listed in the agenda. Following the election of the Chairman and Vice Chairman there will be a public forum for a maximum of 10 minutes when members of the public may ask questions or make short statements to the Council (for a maximum of 3 minutes per person). Your attendance is necessary during this period.

Signature:                    Clerk to Wigtoft Parish Council

Date:                     10.5.23

AGENDA FOR THE ANNUAL MEETING

1. To confirm the election of Councillors B Leggott; S Brigham; S Collingwood, S Baxter; S Smith; I Mills and K Redhead by receipt of signed and witnessed Acceptance of Office forms.
2. To elect a Chairman and Vice Chairman for the coming year and to hand over the sealed envelope to the new Chairman which contains passwords relating to the operation of the administration of the Parish Council.
3. To receive the signed and witnessed Acceptance of Office forms from the Chairman and Vice Chairman.
4. Public Forum – to resolve to suspend the meeting for a maximum of 10 minutes for the public forum.
5. To receive apologies and reasons for absence.
6. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest not previously recorded on Member’s Register of Interests.
7. To confirm the notes from the Annual Meeting held on 9.5.22 to be signed by the Chairman as minutes.
8. To confirm the renewal received for the insurance policy for all insurable risks, (year 2 of the 3-year agreement).
9. To confirm the Council’s approval to continue to make payments by BACS (via online banking).
10. To review the Records Retention policy.
11. To confirm any regular payments from the Council’s bank account.
12. To review the Council’s bank mandate.
13. To review the Council’s expenditure incurred under s. 137 of the Local Government Act 1972 or the general power of competence.

Dear Councillor,

You are hereby summoned to attend the meeting of Wigtoft Parish Council, which will be held on Monday 16th May 2023 in the village hall, commencing after the Annual meeting of the Parish Council has ended. The Annual meeting starts at 7.30 pm. The business to be dealt with at the meeting is listed in the agenda.

Signature:                                                Clerk to Wigtoft Parish Council

Date: 10.5.23

1. Chairman’s remarks.
2. Notes of the meeting held on 3.4.23 to be confirmed and signed as minutes by the Chairman.
3. Financial matters: Accounts for payment for April and budget figures ytd.
4. Planning: B/23/0091, demolition of existing wooden side “utility” and erection of a two-storey side extension at 2 The Cottages, Fishmere End Road, Wigtoft. To confirm comments previously sent to planning department regarding B/23/0139, erection of a detached garage and workshop at Willow Cottage, Wigtoft Bank.
5. Correspondence received since the April meeting.
6. Councillor’s reports.
7. Clerk’s report.
8. To review and confirm acceptance of the Internal Auditors report.
9. To sign the Certificate of Exemption relating to the Annual Governance and Accountability Return 2022/2023.
10. To complete, confirm and sign Section 1 (the Annual Governance Statement) of the Annual Governance and Accountability Return 2022/2023.
11. To confirm and sign Section 2 (the Accounting Statements) of the Annual Governance and Accountability Return 2022/2023.
12. To confirm the checking of the bank reconciliation for the year 1.4.22 to 31.3.23 by Cllr Ian Mills.
13. To review the Play Area inspection for April and to agree who will do the May inspection. An update on the meeting with LCC Highways and Balfour Beattie regarding the volunteering day.